So what is
Library Suite was created from a call to action from industry that challenged software, to help achieve three key strategies.
To keep companies compliant.
Automate as many processes as possible.
To reduce business operating costs.
Library Suite is the solution to meet these three basic requirements from an industry lead software system.
The top six outcomes from our
We want a central repository
for our compliance needs
We need a repository that
automates and prompts
reviews and updates
We need a Cyber-Safe Secure platform to hold our important documents
We want a platform to
automate and record our training from updates
We need 'Audit Ready Files' for our external auditors to review at will
We need a 'Live Dashboard' to report on our Compliance Risks
Library Suite does all this and more
What else have we added to Library Suite?
Library Suite has a Reporting Function so you can create 'Live' Incident Reporting. You can create a questionnaire and send it with tasks attached for completion. You can track and monitor progress as well as measure things like completion percentage, volume, risk, vulnerability and other SMART Measures to support your compliance.
Not only will Library Suite update and archive processes but also send emails around selected teams, groups or individuals as read only files to read and understand them. When such are read these are e-signed (an electronic signature specific to the person reading the file) with their specific signature. These can then be used as proof of being read and understood and used then to update the training matrix automatically with time stamped updates of change against the file and their name.
Library Suite has the capacity to send authorisation emails to update government bodies, customers or send marketing campaigns of updates made. This keeps the flow of information live and faster than any other networking process.
Whilst in automation mode, with the right permissions, you can make manual adhoc adjustments. This process allows for updating and reviewing to take place 'as and when' it is required. Any updates are automatically assigned a version control number. Library Suite has an anti-duplicating coding which prevents the same document being uploaded twice.
Library Suite operates a number of unique attributes such as 'Live Compliance Reporting' and 'Live Risk Reporting'. These enables the decision makers and managers user to have a snapshot of where the business, department or individual working within this department is as regards compliance in 'Real-Time'. This is all part of Library Suite's powerful 'Live Library'.
Apart from keeping Compliance Live , it also provides reporting at business, department, and individual levels to provide advanced warning to anything creating a potential threat. Library Suite also can create 'Audit Ready' files so that Auditors can access all the relevant and up to date information to carry out audits efficiently, reducing the need for expensive consultants, time away from the business and all the panic admin that normally goes into preparing for an audit.
All of this has been carefully designed and crafted into the build of a simple, user friendly and operational system giving instant information which is safely and securely set within the cloud. This also means that all of your documents are Disaster Recovery Compliant and available 24/7, 365 days a year in one central repository!
Not withstanding this Library Suite is also as use-able and mobile as your phone or tablet! Library Suite truly is a unique and remarkable system built with your operations and the auditor in mind.
As we developed this system to meet the strict and exacting compliance's of HM Customs, World Customs Organisation and the USA's CTPAT Customs we know that the highest levels of compliance are meet for any organisation around the world. You're with the best!